How to print wedding table names

Written by amanda long
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How to print wedding table names
Tie ribbon on the name cards to dress them up. (table card image by Jan Will from

After you decide on a seating chart for your wedding reception, your need to create name cards for each seat at the tables. Name cards can be anything from tent cards placed at the tops of the plates, to flags placed in decorative pieces sitting around the table. Use your creativity to design something that blends with your wedding style and decor. Printing them at home and assembling is a cheaper option than hiring someone else to do it.

Skill level:

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Things you need

  • Word processing software
  • Folding tent card paper

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  1. 1

    Visit wedding themed websites such as The Knot, Get Married or Martha Stewart Weddings to find some examples of wedding table name cards. Choose one example and save it to your computer to reference when you create your cards.

  2. 2

    Download any visual elements that you wish to add to the name cards. Find an appealing font and install it onto your computer for the name. Depending on the theme of your wedding reception, you can add additional embellishments, such as a decorative line to go underneath the name or small flowers for one of the bottom corners.

  3. 3

    Open your word processing software to create the design that you will print onto the cards. Navigate to the "Tools" menu and choose the "Envelopes and Labels" choice from the drop down. Under the "Labels" option, choose the template number that corresponds to the tent cards that you have purchased. This will give you the template to create your design within for easy printing. Select the button that says "New Document" to open a new document with your template.

  4. 4

    Type each guest's name into a different label. Format the font, size and colour of the text by choosing "Font" from the "Format" menu on the main navigation. Add any additional embellishments that you have downloaded to your computer by inserting an image into the space.

  5. 5

    Prepare the printer to print the document. Place the tent card label sheet into the printer's regular paper tray following the direction indicated on your printer.

  6. 6

    Print your tent cards.

  7. 7

    Remove your tent cards from the printer and lay them flat on the table to allow the ink to dry fully. Tear apart the tent cards and fold them in half to prepare the cards to be placed on your reception dinner tables.

  8. 8

    Repeat steps 3 to 7 until you have printed out a tent card with each guest's name on it.

Tips and warnings

  • Martha Stewart Weddings has many templates available for free to download containing designs that you can customise.

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