Writing a resume and cover letter is often just the first step in a long process of document writing that's part of the job-hunt process. After being notified that you have been selected to be interviewed for a job, it is considered ideal business etiquette to write a letter accepting the opportunity. If you are interested in producing a generic, sample letter that covers this topic, the key is to keep the letter concise and covering only the most pertinent information.
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Create a mock header for the business letter that includes a name, address, phone number and professional-sounding e-mail address, with each item on its own line, single spaced.
Double space and write the contact for a mock recipient, left-justified and single spaced. Include a name, job title, company name, and company address. Double space and type a formal salutation that addresses that recipient directly, such as "Dear Mr. Jones."
Double space and write a short introductory paragraph. Thank the recipient for offering the opportunity to interview for the job in question. Write one to two sentences mentioning qualities the company is seeking for in their candidates, and reiterate that you feel you are well-suited to the job.
Write a second brief paragraph and confirm the date, time and location of the interview. If the employer has requested that you bring any materials, such as a portfolio or transcripts, mention that you will comply in this paragraph.
Write a short closing paragraph and thank the recipient again for the opportunity to interview with his company. Conclude by indicating you are looking forward to meeting, then use a formal closing such as "Sincerely." Type your name double-spaced beneath the closing, then sign above your typed name after printing.
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