How to write a business lunch invitation

Updated March 23, 2017

Lunch gives you a relaxed setting to conduct a business transaction. Free from the confines of an office, you can build a professional bond while concluding details of a proposal. Send a business lunch invitation to prospective clients, existing clients or to management personnel within your office. Select and reserve the location, schedule the date and determine the amount of invitees. Before you prepare your invitations, evaluate the advantages of printed invitations compared to written ones and make your choice.

Prepare a list of invitees with their current business mailing address.

Create a formal salutation. Prefix the name with their current title, such as Ms., Mrs. or Mr. Include the total name, such as III or Jr.

Format the body of the invitation. Explain the purpose of the meeting, lunch and the proposed topics of discussion.

Fill in the details. Select a date at least one month in advance unless you have confirmed that an earlier date is available with the person's secretary or calendar clerk. Insert the location of the meeting, with the physical address and phone number. Add the start and end time of the meeting.

Sign your invitation. Enter your company name, e-mail address, business address and phone number under the signature.

Edit your invitation. Ensure all words are spelt correctly and punctuation is complete.

Review the name and confirm it is spelt and formatted correctly.

Prepare an RSVP card. Incorporate a box for "Yes, I can attend," or "No, I am unable to attend."

Place the invitation and RSVP card into the envelope. Address the envelope. Add a stamp and send through the mail.


Keep a formal tone as this is a business meeting, not a personal one.

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About the Author

Angelique de la Morreaux began writing articles for various websites in 2010. Her focus is in the legal, small business, beauty, holiday, culture, food, drinks and automotive categories. Morreaux holds a Bachelor of Arts in social sciences from San Diego State University.