How to Create a Notarized Document

Updated March 23, 2017

When you write an official statement, letter or contract, in some cases the recipient needs to receive a notarised copy of the document. A document is notarised when a notary public (a professional charged by the state to bear witness to the signing of official documents) stamps and signs the paper. You can start creating a notarised document using any word processing program.

Load your word processor. Write your document in a professional business format. The standard format for a business letter or statement is to place your name and address at the very top, then the date, the recipient's full address information, the greeting (Dear Mrs. Smith), the body and finally the closing. Leave a blank line between each element of the document (such as date, address block, and body). Leave the same amount of space at the top and bottom of your document so that your document is centred vertically on the page. If you're composing a contract, use a professional template. You can download a contract template from websites like Onecle or ContractStore.

State your business in the body of the document. Be as detailed as possible so that the recipient understands your purpose and terms. Enter your contact phone number and any applicable account numbers on the document.

Enter your closing salutation (such as "Sincerely" or "Regards") then skip two lines to leave a blank space for signing. Print your full name at the end of the letter. For a business contract, place an X then a series of underscores where you can place a signature, then print your name under the line. The line gives you space to sign the document in the presence of the notary.

Print the contract and take it to a local notary. Licensed notary public professionals often work at banks, insurance offices and at check cashing locations among other business settings.

Present your government-issued identification to the notary public along with the printed document. Sign in the area you designated at the bottom of the document and allow the notary to stamp it to make it official. The notary records your identification information and date in his records.


Make copies of the notarised form before sending it to your recipient. It's impossible to know how long your document will be, so there are no absolutes for writing and setting up your document. Adjust the length and spacing of lines according to your own preferences.

Things You'll Need

  • Notary public
  • Word processing program
  • Government issued identification
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About the Author

Louise Balle has been writing Web articles since 2004, covering everything from business promotion to topics on beauty. Her work can be found on various websites. She has a small-business background and experience as a layout and graphics designer for Web and book projects.