How to Add Bulk Email Addresses to Contacts in Outlook

Written by mindi orth
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How to Add Bulk Email Addresses to Contacts in Outlook
Save time by copying multiple e-mail addresses into an Outlook distribution list. (e-mail keys image by Jeff Dalton from Fotolia.com)

Stored in the Outlook Contacts folder, distribution lists create a simple means of sending bulk e-mails to numerous recipients. The sometimes tedious task of adding each individual e-mail address might take a great deal of time. You can save time and type less by performing a bulk copy of e-mail addresses from an existing spreadsheet or document, and then paste the addresses into an Outlook distribution list.

Skill level:
Easy

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Instructions

  1. 1

    Open the Excel spreadsheet containing the email addresses.

  2. 2

    Copy the cells containing the email addresses by clicking the "Edit" toolbar, followed by "Copy," or by using the "Control"+"C" keyboard keys. The document should contain one e-mail address per line for the copy to work properly.

  3. 3

    Open Outlook and open the distribution list to which you wish to add the addresses.

  4. 4

    Click the "Select Members" box from the upper-right corner.

  5. 5

    Place the cursor on the line beside "Members." Clicking the line will place the cursor.

  6. 6

    Paste the email addresses by clicking the "Edit" toolbar, followed by "Paste," or by using the "Control"+"V" keyboard keys. Click "OK."

  1. 1

    Open the Word document containing the email addresses.

  2. 2

    Copy the email addresses by clicking the "Edit" toolbar, followed by "Copy," or by using the "Control"+"C" keyboard keys. The document should contain one e-mail address per line for the copy to work properly.

  3. 3

    Open Outlook and open the distribution list to which you wish to add the addresses.

  4. 4

    Click the "Select Members" box from the upper-right corner.

  5. 5

    Place the cursor on the line beside "Members." Clicking the line will place the cursor.

  6. 6

    Paste the email addresses by clicking the "Edit" toolbar, followed by "Paste," or by using the "Control"+"V" keyboard keys. Click "OK."

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