How to Export File Search Results to Excel

Written by lisa bass
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How to Export File Search Results to Excel
Windows search results can't just be copied and pasted into Microsoft Excel. (search and magnifier buttons. (with clipping path) image by Andrey Zyk from

It's occasionally helpful to be able to copy search reports into Microsoft Excel. Unfortunately, Windows doesn't make it terribly easy. Users are severely limited in their ability to copy-and-paste results from a Windows search into Excel. It's possible to copy the path with the name and location of files discovered by the search, but if you want other information, such as the last date modified, size and name of author, you'll need to find utility software to do the trick.

Skill level:

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  1. 1

    Click on the "Windows" button in the lower left-hand corner of your computer screen. Type in the file name or phrase you want to find. The results will appear in a separate window.

  2. 2

    Press "Control" and "A" at the same time. This selects the results. Next, press "Shift" and right-click your mouse at the same time. This will open a dialogue box.

  3. 3

    Select "Copy as Path" from the dialogue box. Open Microsoft Excel. Press "Control" and "V" at the same time to paste your results in the spreadsheet.

  4. 4

    Try one of several dozen software options, such as Power File Search, Agent Ransack or SysExporter. Many of these have limited, trial versions that will let you test the software before buying it.

Tips and warnings

  • If you buy software, be sure it's compatible with your version of Microsoft Windows.

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