Two kinds of signatures can be inserted into a Microsoft Word 2007 document. The first is an invisible digital signature that locks the document into a read-only format to protect the authenticity and integrity of the content. The second is a visible digital signature that can be automatically inserted into any document.
- Skill level:
Click on the round "Office" button located at the top left-hand corner, select "Prepare" and then "Add a Digital Signature." If this is the first time you are selecting this option, a description box will open. Click on "OK" to choose the default signature service.
Choose the "Create your own digital ID" option and click "OK." A box will open to create a digital ID that includes fields for Name, Email, Company and Location. Fill in the fields and click "OK" to create the digital signature.
Fill out the "Purpose for signing this document" field and click on "Sign" to add the signature. A sidebar will open showing the signature properties. Readers can view the signature properties by clicking on the signature logo located on the bottom menu of the document, but won't be able to make any changes.
Remove the signature to make desired edits by clicking the drop-down box next to the signature name on the sidebar and choosing "Remove Signature."
Sign your name on a blank sheet of white paper with a blue or black pen. Scan the signature into an image file on your computer.
Open the signature image file in a photo editing application such as Microsoft Paint or Adobe Photoshop.
Crop the signature if needed and reduce the image to a desired size. Save the image to your computer.
Position the cursor on the document at the point where the signature will go and select "Insert" from the top menu. Click on "Picture" located in the Illustrations area of the ribbon menu, select the signature image file and click on "Insert." The signature can then be resized further if necessary by dragging the corner of the image.
Tips and warnings
- Remove the hidden signature to make desired edits by clicking the drop-down box next to the signature name on the sidebar and choosing "Remove Signature."
- Use a gel pen for smoother lines when creating the signature.
- When creating an image file for a signature, save it as .PNG format because it has a higher resolution.
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