How to Customize Outlook Calendar Print Styles

Written by emmanuelle douglas
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How to Customize Outlook Calendar Print Styles
Customise your Outlook calendar styles by using the "Define Styles" button. (calendar with bow image by Photoeyes from

Print your Outlook calendar in customised styles by using the options available in page set-up. These options let you select the layout, font, shading and content of the calendar prior to printing. As you customise the calendar format style, preview the changes to ensure they look the way you want. Adjust the style by modifying the format, paper and header/footer sections of the Outlook calendar. After making the changes, confirm the changes and print your calendar.

Skill level:


  1. 1

    Open Outlook 2007 and select the "Calendar" icon on the Navigation Pane. Select the calendar that you want to print. Select "File" and "Print." Select the print style by selecting one from the "Print Style" list.

  2. 2

    Select "Define Styles." The Define Style dialogue box appears. Click "Edit." Click the "Format" tab. Select the page layout by changing the "Layout" drop-down list. Add tasks to the calendar by selecting a task type from the "Tasks" drop-down list. If you want to include a notes area with your appointments and events, check the style you want in the "Include" section. Define the time period of your calendar in the "Print From" and "Print To" drop-down list.

  3. 3

    Define the fonts for date headings and appointments in the "Font" section. Add shading by checking the "Print using grey shading" option. Select your paper size, orientation, margins and format on the "Paper" tab. Add custom headers and footers on the "Header/Footer" tab.

  4. 4

    Click "Print Preview" to review the changes. Click "Close" to close the print preview. Click "OK" to save the changes.

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