How to Import the Outlook Calendar Into a Word Document

Updated February 21, 2017

Microsoft Outlook does not include an export feature that imports calendars into Microsoft Word. By using WinCalendar, the Outlook add-in, however, you can import the Outlook calendar into other programs, such as Microsoft Word. When installed, WinCalendar is added to Word and other Microsoft Office applications for quick access. You can customise the calendar before importing it into Word. You will need to share the Outlook calendar before it's imported. WinCalendar works with Microsoft Outlook 2007 and above.

Start Outlook and select the "Calendar" tab from the left navigation pane.

Select the "Share My Calendar" link from "My Calendars" in the left pane. A "Sharing Invitation" window opens.

Click the "To" field to select the person you're sharing the calendar with, or type in the e-mail address manually.

Select "Allow recipient to view your calendar" and click the "Send" button.

Install the WinCalendar Outlook add-in on your computer.

Open a new document in Microsoft Word.

Select "WinCalendar" and "Insert Calendar" from the toolbar. The "WinCalendar -- Insert Calendar" dialogue box appears.

Select your calendar settings for the date range, calendar size, orientation and colours.

Check "Show Microsoft Calendar Data" in the "Data & Format" section.

Click the "Setup" button. The "WinCalendar -- Import Outlook Calendar Setup" dialogue box appears.

Select the calendar you want to import from the "List of available calendars."

Select any options you want to display: "Show End Time," "Show Location," "Show Long Description" and/or "Show Holidays as listed in Outlook."

"Click "OK" twice to load the calendar on your page. Do not click on the Word screen until the calendar loads in Word.

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Foye Robinson is a freelance writer and Web designer with Precision Web Crafting. She shares her love for family/relationships, fitness and Web design in her writing. Robinson holds a Bachelor of Science degree from Webster University and also writes miscellaneous articles and novels.