How to send a word document as an HTML email

Written by laurie senese
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How to send a word document as an HTML email
Send HTML e-mails directly from Microsoft Word 2007. (E-mail Concept image by wayne ruston from Fotolia.com)

In Microsoft Word 2003 and previous versions, Word documents could be sent as an e-mail simply by selecting the "File," "Send To" and "Mail Recipient" commands. The same function still exists in Word 2007; however it was moved to a new location in Word Options and simplified. By following a few easy steps, you can place the command on Word's Quick Assess Bar and send your Word e-mails with the click of an icon.

Skill level:
Easy

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Instructions

  1. 1

    Open an existing Word 2007 document or create a new document.

  2. 2

    Click the "Microsoft Office" button. This displays the "Word Options" button and the "Exit Word" button.

  3. 3

    Click "Word Options" button. This opens the "Word Options" dialogue box.

  4. 4

    Select "Customize" from the menu option. This displays the "Choose commands from" drop-down menu and list window, and the "Customize Quick Access Toolbar" drop-down menu and list window.

  5. 5

    Click the "Choose commands from" drop-down menu and select "All Commands." This displays a list of all the commands available in Word 2007.

  6. 6

    Drag the scroll bar with the left mouse button and scroll down to the "Send to Mail Recipient" command. Click the "left mouse" button to select it.

  7. 7

    Click the "Add" button to copy the command to the "Customize Quick Access Toolbar" list window.

  8. 8

    Click the "OK" button. The "Send to Mail Recipient" icon displays on the Quick Access Bar at the top of the screen.

  9. 9

    Click the "Send to Mail Recipient" icon. This displays the "HTML e-mail header" fields and other e-mail options, including the "Send a Copy" button.

  10. 10

    Add the desired e-mail addresses in the "To" and "Cc" fields and type a subject and introduction in the "Subject" and "Introduction" fields, if desired.

  11. 11

    Click the "Send a Copy" icon on the toolbar. This sends the document to the desired e-mail addresses as an HTML e-mail.

  1. 1

    Open an existing Word 2007 document or create a new document.

  2. 2

    Click the "View" tab. This displays the "Macros" section.

  3. 3

    Click the "Macros" drop-down arrow to display a menu.

  4. 4

    Select the View Macros menu option. This displays the "Macros" dialogue box.

  5. 5

    Type "EmailEnvelope" in the "Macro name" field. Do not include the quotation marks.

  6. 6

    Click the "Create" button. This opens Microsoft Visual Basic -- Normal, by default.

  7. 7

    Click the "File" menu, and then select the "Close and Return to Microsoft Word" option. This returns you to your Word document.

  8. 8

    Click the "View" tab again.

  9. 9

    Select the View Macros menu option. This displays the "Macros" dialogue box.

  10. 10

    Click the "Run" button. This displays the "Email" toolbar.

  11. 11

    Enter e-mail addresses in the "To" and "Cc" fields, as desired.

  12. 12

    Click the "Send a Copy" icon on the toolbar. The HTML Word document is sent via e-mail to the addresses indicated in the header section.

  1. 1

    Left-click the "Quick Access toolbar" drop-down arrow in the Word document. The toolbar is located in the upper, left-hand corner of the screen next to the "Office" button.

  2. 2

    Select the "More Commands" menu option. This opens the "Word Options" dialogue box.

  3. 3

    Click the "Choose commands from" drop-down menu, and then select "Macros." This displays a list window with the "EmailEnvelope" macro created in the previous section.

  4. 4

    Select the "EmailEnvelope" macro, and then click the "Add" button. The "EmailEnvelope" macro moves to the list window that shows commands currently on the Quick Access toolbar.

  5. 5

    Click the "OK" button. The "EmailEnvelope" icon is now displayed on the Quick Access toolbar.

  6. 6

    Click the "EmailEnvelope"icon to show or hide the "email" toolbar options.

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