How to Digitally Sign a Word Document

Written by filonia lechat
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Whether your Microsoft Word document is a friendly letter or a strictly confidential business proposal, adding a personal signature can create an extra layer of security. But when you're e-mailing the document and don't have time to print it, sign it and scan it back in, you're able to sign your name digitally with a tool within the Word software. With a couple of clicks, add your John Hancock to a document.

Skill level:
Moderately Easy


  1. 1

    Open Word, click the "File" tab and click "Open." .

  2. 2

    Browse to the document to add a digital signature to, and double-click the file. The document opens in a new Word window

  3. 3

    Scroll to the area to add the signature or the very bottom of the last page.

  4. 4

    Press the "Enter" key to add a couple of spaces below the last bit of text, or the "Ctrl" and "Enter" keys together to add a page break.

  5. 5

    Click the "Insert" tab at the top of the screen.

  6. 6

    Click the "Shapes" button on the toolbar below the tab.

  7. 7

    Click the "Scribble" tool, which looks like a squiggled line, the last option in the "Lines" section.

  8. 8

    Hover your cursor over the Word workspace, and notice it turns into a "+" sign.

  9. 9

    Press and hold down the left mouse button, and notice the cursor changes to a pencil.

  10. 10

    Sign your name as you would with a regular pen on paper. Lift your finger from the left mouse button when completed, and a rectangular square surrounds your signature.

  11. 11

    (Optional) Scroll through the line colours in the "Shape Styles" section of the toolbar. Clicking on any coloured line in the section instantly changes your signature to that colour.

  12. 12

    Click the "File" tab, click "Save As" and save the signed document.

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