How to Print Comments Only in MS Word

Written by foye robinson
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How to Print Comments Only in MS Word
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Microsoft Office defines comments in MS Word as "A note or annotation that an author or reviewer adds to a document." Comments are displayed in a document's margin with a balloon or in the Reviewing Pane. Users can instruct Word to print only comments within a document. Printing comments is handy if you're preparing a publication and need to share edits with others in a group. It allows you to review the comments without weeding through other text in the document.

Skill level:
Easy

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Instructions

  1. 1

    Open the document you want to print in MS Word.

  2. 2

    Select the "Review" tab. Go to the "Tracking" group and choose "Show Markup." Select "Final" or "Original" (for the type of document you're printing) and check the "Comments" option only.

  3. 3

    Select the "View" tab and choose "Print Layout" to make comment balloons visible on the page.

  4. 4

    Select the "File" tab and then "Print" to print comments in Word 2010. Choose "Print All Pages" from the "Settings" section and select "Print Markup" from the list.

  5. 5

    Click the Office button and then "Print" to print comments in Word 2007. The "Print" dialogue box opens. Select "Document showing markup" from the "Print what" pull-down menu and click "OK."

  1. 1

    Open the Word document you want to print.

  2. 2

    Select "View," "Toolbars" and then "Reviewing" from the toolbar. Click "Show" in the "Reviewing" toolbar. Select "Final" or "Original" (for the type of document you're printing) and check the "Comments" option only.

  3. 3

    Select "File" and "Print" from the toolbar.

  4. 4

    Select "Document showing markup" from "Print what" in the "Print" dialogue box. Click "OK."

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