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How to save a visio document as a PDF file

Updated March 23, 2017

Microsoft Visio is a program included in some editions of the Office suite. It's a drawing and graphics program that provides the tools to create complex diagrams as a way to interpret and illustrate data. Visio has a variety of shapes and templates you can use for different types of data, such as project management and architecture. If you want to collaborate on a diagram or simply share it with someone who doesn't own Visio, it's a good idea to convert a diagram to the Adobe Portable Document Format (PDF). A PDF file retains all of the formatting originally applied to the file and can be viewed using any basic PDF reader.

Open Microsoft Visio.

Click the "File" tab, then "Save as."

Select "PDF" from the "Save as type" menu. Enter a filename for the PDF in the "File name" field and select a destination folder for the document.

Check the "Open file after publishing" box to immediately view the converted PDF in your default PDF viewer. Next to "Optimize for," select the print quality you prefer.

Click "Save."

Open Microsoft Visio.

Click the "File" menu, then select "Publish as PDF or XPS."

Select "PDF" from the "Save as type" menu. Enter a file name for the PDF in the "File name" field and select a destination folder.

Check the "Open file after publishing" box to immediately view the converted PDF in your default PDF viewer. Next to "Optimize for," select the print quality you prefer.

Click "Publish."

Things You'll Need

  • Microsoft Visio 2007 or 2010
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About the Author

Amy Dombrower is a journalist and freelance writer living in Chicago. She worked in the newspaper industry for three years and enjoys writing about technology, health, paper crafts and life improvement. Some of her passions are graphic design, movies, music and fitness. Dombrower earned her Bachelor of Arts in journalism from The University of North Carolina at Chapel Hill.