How to save a visio document as a PDF file

Written by amy dombrower
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How to save a visio document as a PDF file
Visio is software used to create diagrams that illustrate data. (laptop closeup image by Tasha from Fotolia.com)

Microsoft Visio is a program included in some editions of the Office suite. It's a drawing and graphics program that provides the tools to create complex diagrams as a way to interpret and illustrate data. Visio has a variety of shapes and templates you can use for different types of data, such as project management and architecture. If you want to collaborate on a diagram or simply share it with someone who doesn't own Visio, it's a good idea to convert a diagram to the Adobe Portable Document Format (PDF). A PDF file retains all of the formatting originally applied to the file and can be viewed using any basic PDF reader.

Skill level:
Easy

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Things you need

  • Microsoft Visio 2007 or 2010

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Instructions

  1. 1

    Open Microsoft Visio.

  2. 2

    Click the "File" tab, then "Save as."

  3. 3

    Select "PDF" from the "Save as type" menu. Enter a filename for the PDF in the "File name" field and select a destination folder for the document.

  4. 4

    Check the "Open file after publishing" box to immediately view the converted PDF in your default PDF viewer. Next to "Optimize for," select the print quality you prefer.

  5. 5

    Click "Save."

  1. 1

    Open Microsoft Visio.

  2. 2

    Click the "File" menu, then select "Publish as PDF or XPS."

  3. 3

    Select "PDF" from the "Save as type" menu. Enter a file name for the PDF in the "File name" field and select a destination folder.

  4. 4

    Check the "Open file after publishing" box to immediately view the converted PDF in your default PDF viewer. Next to "Optimize for," select the print quality you prefer.

  5. 5

    Click "Publish."

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