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How to Print in Black & White in MS Word

Updated April 08, 2017

Setting the font type colour in a Microsoft Office Word document to black will ensure that the document prints the text in black. However, if there are images, graphics or photographs within the document, they will more than likely print in colour or hued colours similar to black. To ensure that the entire document prints solely in black ink, you must set the colour settings on your individual printer to black-and-white before printing.

Click "File" and then "Print." To open the print dialogue box using keyboard commands, press "CTRL" and "P" simultaneously.

Select the printer you are using at the top of the dialogue box under "Printer" and "Name."

Click the "Properties" button next to the selected printer. The dialogue box that appears is different for all users, as it depends on the type of printer being used.

Click on a tab, button or selection box indicating "Color." Most options include high-quality colour, grayscale and black cartridge only. Choosing grayscale will print the document using various shades of grey and other tones such as blue or green that match the actual hues in the document visible on the screen. A photo or picture that may look black or grey could actually have blue undertones. To print purely in black and white with no undertones, you must select either "black cartridge" or "black and white only."

Select "OK" to return to the Microsoft Word printer dialogue box. Press the "Print" button to print the black-and-white document.

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About the Author

Mallory Ferland has been writing professionally since her start in 2009 as an editorial assistant for Idaho-based Premier Publishing. Her writing and photography have appeared in "Idaho Cuisine" magazine, "Spokane Sizzle" and various online publications. She graduated from Gonzaga University in 2009 with Bachelor of Arts degrees in history and French language and now writes, photographs and teaches English in Sao Paulo, Brazil.