How to Transfer the Outlook Calendar & Emails to Another PC

Updated April 17, 2017

Your Outlook data is stored in a .pst file that can be transferred to another computer. This file includes your e-mails, calendar and contacts. If you purchased a new computer, you can move this file to the new computer. After moving the file, you can import the information into your new Outlook profile. This process might take several minutes depending on the size of your .pst file.

Locate your .pst file. The default location for this file is "C:\Users[user name]\AppData\Local\Microsoft\Outlook."

Copy this file to a removable storage device.

Move the storage device to your other computer.

Copy the .pst file to the computer. You can save this file in an safe location on your computer, but the default location is C:\Users[User name]\AppData\Local\Microsoft\Outlook.

Open Microsoft Outlook.

Click on "Info" on the "File" tab.

Click on "Account Settings" on the "Account Settings" tab.

Click "Add" on the "Data Files" tab.

Select "Outlook Data File (*.pst)" under the "Save as type" header.

Locate the .pst file that you copied in Step Four and click "OK."

Select this file and click "Set as Default" then click "OK."


If you don't have any Outlook data you want to keep on the new computer, you may delete the .pst that is created by default.


Microsoft does not support transferring .pst files over a network.

Things You'll Need

  • Removable storage device (e.g., CD-ROM or USB drive)
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About the Author

Collier Jackson has been writing professionally since 2010. Writing for various websites, he specializes in topics related to foreign languages, linguistics and Asian cultures. Jackson holds a Bachelor of Arts in Chinese from The Ohio State University.