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How to Make a Calendar in PowerPoint

Updated February 21, 2017

The Microsoft PowerPoint presentation software may be your go-to choice for creating and distributing slide shows, but don't discount the program for other purposes. PowerPoint can help streamline some of your daily tasks, such as keeping track of a schedule and ongoing appointments. Through its in-program templates, PowerPoint offers a way for you to customise calendars just as you would slides, directly through the standard PowerPoint interface. With a couple of clicks, you can create your own record of days.

Open PowerPoint. This defaults to a single slide template on the screen. Click the "File" tab at the top of the screen. Click "New."

Double-click the "Calendars" button under the "Available Templates and Themes" pane.

Double-click the "2011 calendars" folder or choose another of the folder options. Double-click one of the calendar options, which opens up a PowerPoint presentation where each slide has a single month of the 2011 year.

Scroll through the slide deck on the left of the screen. Click once on a slide, such as February 2011, to open the slide on the main PowerPoint screen. A view of the monthly calendar will appear.

Click the "Insert" tab at the top of the screen. Click the "Text" box button on the toolbar below it. Click a date on the calendar and drag your cursor to form a text box. Type information into that text box, such as "Mom's Birthday" or "Doctor Appointment."

Highlight the text and click the "Home" tab at the top of the screen. Use the controls in the "Font" section to change the calendar date text's font, text size and text colour.

Repeat to add birthdays, anniversaries, holidays, appointments and other occasions to each month of the calendar.

Click the "View" tab at the top of the screen and click the "Slide Master" button. This opens a slide in the main pane of the workspace that controls how the calendar appears. Change the calendar's colours by clicking the "Themes" button in the middle of the toolbar and selecting a new theme. Note that all of the slides instantly update to the new theme. Click the "Close Master View" when satisfied.

Click the "File" tab, click "Save As," give the calendar a name and save it to your computer.

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About the Author

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.