How to Make a Newspaper Article in Microsoft Word

Updated July 20, 2017

The formatting options available in Microsoft Word allow you to quickly create your own newspaper-style stories.

Using the "Insert" options, your available fonts and a little imagination, you can make an article that either appears to have been cut from the pages of your local publication or adds your own twist to traditional newspaper design.

Open a new Microsoft Word document.

Write a headline. Highlight your text and select an appropriate font. Make it large -- anything larger than 24 points should do -- and, if you like, make it bold. Hit enter so your cursor is on the next line.

Set up the shell for your story. If you're using Word 2007, go to "Insert" and choose "Table." That will give you a small menu of options to set the number of columns your newspaper article will be. (You only need one row.) When you make your choice, Word will create the table on your document.

If you're using an earlier version of Word, you'll start by selecting "Table" and then "Insert Table."

You can resize your table to fit your page by moving your cursor along the top or bottom edge. You'll be able to drag the box to the appropriate size.

Prepare to write your story and format your "newspaper" font. To be authentic, choose any serif font, such as Times New Roman, and make it much smaller than the size of your headline. Most newspaper type is between 8 and 12 points.

Write your story. Don't forget to include a "byline" at the top.

If you want to add in a picture from your computer to your story, again click on the "Insert" tab above. Select "Picture," and you will be prompted to select a photo from your computer. Once you have made your choice, select "Insert." By moving your cursor over the photo, you can resize it and move it to the right location.

To add a caption to your picture, click on your photo and then click on the "References" tab above and select "Insert Caption." That will open a small window in which you can type your caption and select where in relation to the photo it goes. Then click "OK."


You can find templates for creating things such as newspaper articles and full newsletters in the "Downloads" section of

Things You'll Need

  • Microsoft Word
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About the Author

Suzette Barnard has been writing for newspapers since 1990. Her work has appeared in publications like "The Columbia Missourian" and "The Edwardsville Intelligencer" in southern Illinois. Barnard holds a Bachelor of Journalism degree from the University of Missouri at Columbia.