Family reunions are a time to reconnect with others that may live hundreds of miles away or just down the block. Preparing a family reunion letter is the first step in letting other family members know about the event that is being planned and the importance of their attendance. The reunion letter is more than an invitation; it is a connection request filled with important dates, times and family history. The main purpose of the letter is to not only inform but also excite and involve other members of the family with planning details of the reunion.
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Compose an opening paragraph that will capture the reader's attention. The opening paragraph can include a fun fact from the previous year's reunion, a family announcement such as a birth of a child or a funny story that has occurred during the course of the year.
Create the second paragraph to inform the reader that an upcoming reunion is being prepared. This paragraph should stress the importance of attendance and the reason for the reunion. Reflect back to the opening paragraph and give more information to the reader to display the family's need for a reunion.
Write the next paragraph with informational content such as location, date and time of the reunion. If the letter is also being sent to members of the family who are from out of town, lodging accommodations and weather conditions will be important to include in this paragraph.
Compile the next paragraph with monetary information important to the reunion. The recipient will need to know what costs or donations are being requested from each family member for the reunion.
Write a paragraph designed to get the family members involved. This paragraph can ask for family photos, stories, additional addresses of other family members, suggestions and volunteers for the reunion.
Wrap up the letter with a warm regard and contact information.
Tips and warnings
- The family reunion letter can be typed or handwritten.
- Personally signing each letter in pen adds a personal touch to the letter.
- Include a reply questioner with your letter to get family members involved.
- The letter should be informal and should be warm and welcoming.
- Avoid using stories that will embarrass members of the family.
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