How to Link Outlook to Microsoft Project

Written by cameron easey
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How to Link Outlook to Microsoft Project
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Linking Outlook to Microsoft Project allows importing of task assignments and other information from Office Project Web Access into Microsoft Outlook. Accomplishing this requires that you first install the Microsoft Office add-in for Outlook. Once this has been done, you need to configure the add-in to access the data from Office Project Web Access.

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  1. 1

    Open Office Project Web Access from the Quick Launch toolbar. Click the “Task Center” option that is under the My Work section.

  2. 2

    Click the “Actions” drop-down, and select the option for “Synchronize to Outlook.”

  3. 3

    Click the “Download Now” button. Click the “Run” button to begin the download process. Click the “Yes” or “OK” button to launch the wizard.

  4. 4

    Click the “Install” button on the first screen of the wizard. Follow the prompts to install the add-in to your system.

  1. 1

    Double-click the Microsoft Outlook icon on the desktop to open the program. Select the “Options” drop-down, and then click “Project Web Access.”

  2. 2

    Select “Outlook Tasks” to track Project assignments as tasks. Click “Outlook Calendar” to keep track of your project tasks as appointments.

  3. 3

    Select “Advanced Options,” and then click the option for “Enter login information.” Type the URL for Project Web Access in the “Project Web Access” text box.

  4. 4

    Select the option for “Use Windows user account” or “Use a Project Server Account.” Enter your login information to log onto the server.

Tips and warnings

  • Import your tasks from Project Web Access into Outlook after the add-in has been configured.

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