How to Batch Compress PDF Files

Written by jen miller
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How to Batch Compress PDF Files
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Adobe Acrobat software allows you to convert electronic documents of many types to PDF formats, to create new PDFs from scratch and to edit PDFs in a number of ways. You can also use the Acrobat PDF Optimizer to compress PDF files to reduce the PDF file size. For example, you can compress pictures, delete document metadata and unembed font.

In addition, Acrobat allows you to process documents in batches; you define a command to run on multiple PDF files at once so that you do not have to apply a command to multiple PDF files. You can use Acrobat batch processing to compress multiple PDF files at one time.

Skill level:

Things you need

  • Adobe Acrobat

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  1. 1

    Open Adobe Acrobat, click "Advanced," choose "Document Processing" and select "Batch Processing." The "Batch Sequences" dialogue box appears.

  2. 2

    Click "New Sequence," type a name for the new sequence in the "Name Sequence" dialogue box and click "OK." The "Edit Batch Sequence" dialogue box appears.

  3. 3

    Select how you want to run the batch sequence from the "Run commands on" drop-down box. If you choose to run commands on files or on all files in a folder, click "Browse" and choose the appropriate files or folders.

    Note: If you choose "Files Open in Acrobat," all other options are dimmed and unavailable

  4. 4

    Select how you want to save the optimised PDF files from the "Select Output Options" drop-down box. If you choose to save the files in a specific folder, click "Browse" and choose the folder to which to save the PDF files.

  5. 5

    Click "Output Options" to open the "Outlook Options" dialogue box and choose output options for the optimised files.

  6. 6

    Click "PDF Optimizer" and select "Settings" to open the "PDF Optimizer" dialogue box, from which you can select the appropriate settings for PDF compression.

  7. 7

    Click "OK" to close the "PDF Optimizer" dialogue box and click "OK" to close the "Output Options" dialogue box.

    Depending on the options you selected, the batch sequence may or may not run immediately. If it does not run immediately, you can run the sequence from the "Batch Sequence" dialogue box by selecting the sequence and clicking "Run Sequence."

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