How to write an initial assessment report

Updated March 23, 2017

Initial assessment reports provide a useful tool in sharing individual students' abilities with fellow educators and creating a written record of the skills they possess at the start of an educational term. Writing a report of this nature is a useful way to help yourself organise your gathered information about the pupil's abilities and prepare documentation to share with others in regards to her. To compose an initial assessment report, assess the student's specific skills and needs, then produce a written report that attests to these facts.

Create a list of subject specific skills to assess. If you teach math, your skills may include number sense, multiplication skills, and addition and subtraction. If you are an English teacher, your list might consist of fluency, decoding skills and reading comprehension.

Provide an assessment for each of the selected skills. Select one assessment that checks multiple skills, or present the pupil with a battery of assessments to measure each skill independently.

Place identifying information at the top of the report. At the top of the report, include the student's name, your name, his grade level and the date on which you wrote the report.

Divide your report into sections, using the skills as section headings. Highlight the section headings, and place space above and below each to make the report easy to read.

Compose a summary of the student's general performance in each skill set. Write several sentences attesting to the student's skill in each area. Make reference to the student's assessment score to back up the points you make in your summary.

Follow each summary with a bulleted list of strengths and weaknesses. Conclude each section with an easy-to-reference list of the child's strengths and areas where she still needs improvement. These lists allow individuals who work with the pupil to determine quickly which skills teachers should attempt to build as they assist the pupil in advancing academically.

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About the Author

Erin Schreiner is a freelance writer and teacher who holds a bachelor's degree from Bowling Green State University. She has been actively freelancing since 2008. Schreiner previously worked for a London-based freelance firm. Her work appears on eHow, and RedEnvelope. She currently teaches writing to middle school students in Ohio and works on her writing craft regularly.