How to Use Balloons in Word 2007

Written by caroline jackson
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Whether you're editing your own document or working with someone else, Microsoft Word 2007 provides numerous options to facilitate the revision process. The use of balloons is one of these options. When you use "Track Changes," deleted text, new formatting and moved content displays as balloons, according to Microsoft. You can also use balloons to add comments about words, lines, paragraphs or even pages of text.

Skill level:
Easy

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Instructions

    Turning on Balloons

  1. 1

    Open Microsoft Office Word 2007.

  2. 2

    Click "Review" in the Microsoft Word ribbon. The ribbon is the navigation panel on the top of the Word 2007 window.

  3. 3

    Click the "Show Markup" button, which is part of the "Tracking" group.

  4. 4

    Click "Comments."

    Inserting Comment Balloons

  1. 1

    Click next to the text you wish to comment on. Hold the mouse button down and drag your mouse to select the text.

  2. 2

    Click the "Review" tab on the Word ribbon.

  3. 3

    Click "New Comment." Type your comment in the balloon.

    Deleting Balloons

  1. 1

    Locate the balloon you wish to delete.

  2. 2

    Right click the balloon.

  3. 3

    Click "Delete Comment" if it is a comment balloon. Select to reject the change if it is a revision balloon.

Tips and warnings

  • You must use print or Web layout to view the comment balloons. Change the layout by clicking the "View" tab and choosing a new option in the "Document Views" group.
  • Revision balloons appear when you use "Track Changes." In the "Tracking" group of the "Review" tab, click the "Track Changes" button and select the "Track Changes" option in the drop-down menu.
  • The keyboard shortcut for inserting a comment is "Alt" plus "Ctrl" plus "M."

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