Accessing your Sharepoint site’s folders using Windows Explorer allows you to easily copy and paste multiple files from your computer to your Sharepoint site. Use this technique rather than uploading files individually using your Sharepoint site’s "Shared Documents Upload" function, which can be cumbersome and time consuming. You can also use this method to move files from your Sharepoint site to your computer or a DVD for backup or archival. Creating a drive mapping to access your Sharepoint document library using Windows Explorer involves using the Sharepoint site’s URL to set up network drive.
Navigate to your Sharepoint site. Click in your Internet Explorer browser address window. Press the “CTRL/A” keys to select the address. Then, press the “CTRL/C” keys to copy the URL of your Sharepoint site. For example, copy “http://teamweb.teamsite.org/admin/teamproject” so you have it to use later.
Map a network drive by selecting “My Computer” from your computer’s "Start" menu. Select the “Map Network Drive” option from the “Tools” menu. Choose an available drive letter. For example, select the drive letter "W" for your Sharepoint site.
Press the “CTRL/C” keys to paste the Sharepoint site URL or type “http://teamweb.teamsite.org/admin/teamproject” to enter the URL. The “Reconnect at logon” check box indicates that this mapping will remain until you disconnect it later. Click the “Finish” button to complete your mapping. The Explorer window appears and displays the contents of your Sharepoint site folders. You can click on the "Shared Documents" folder to access files in that directory structure. You can navigate through the rest of your Sharepoint site’s folders and files as well.
Right-click on the drive name in your “My Computer” window and select the “Rename” option to change the name of mapping to something easy to read such as “Team Sharepoint” site.
Remove the mapping by right-clicking on the drive mapping and selecting the “Disconnect” option.
Things you need
- Windows XP
- Sharepoint 2007