How to Edit a Word Document to Make it Smaller Without Deleting Text

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There may be times when you need to make a Word document just a little bit smaller, such as when a potential employer requests a one-page resume or when your report goes a few sentences longer than the 10 pages you desired. In cases like these, you may not want to shrink the document by losing any of your text. Fortunately, Word has a built-in feature that will make your document smaller without deleting anything.

Skill level:
Moderately Easy

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Things you need

  • Word 2003 or Word 2007

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Instructions

    Make a Document Smaller in Word 2003

  1. 1

    Open the Word document.

  2. 2

    Go to the "File" menu.

  3. 3

    Click "Print Preview." The document will open in the "Print Preview" view.

  4. 4

    Click the "Shrink to Fit" button on the Print Preview toolbar, which is two buttons to the left of the "Close" button.

  5. 5

    Click the "Close" button to return to normal view. The document will be smaller while retaining all of its formatting.

    Make a Document Smaller in Word 2007

  1. 1

    Open the Word document.

  2. 2

    Click the "Office Button."

  3. 3

    Click "File" and then select "Print Preview." The document will open in the "Print Preview" view.

  4. 4

    Click the "Shrink One Page" button in the "Preview" group of the "Print Preview" tab.

  5. 5

    Click "Close Print Preview." The document will be one page smaller while retaining all of its formatting.

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