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How to Edit a Word Document to Make it Smaller Without Deleting Text

Updated February 21, 2017

There may be times when you need to make a Word document just a little bit smaller, such as when a potential employer requests a one-page resume or when your report goes a few sentences longer than the 10 pages you desired. In cases like these, you may not want to shrink the document by losing any of your text. Fortunately, Word has a built-in feature that will make your document smaller without deleting anything.

Open the Word document.

Go to the "File" menu.

Click "Print Preview." The document will open in the "Print Preview" view.

Click the "Shrink to Fit" button on the Print Preview toolbar, which is two buttons to the left of the "Close" button.

Click the "Close" button to return to normal view. The document will be smaller while retaining all of its formatting.

Open the Word document.

Click the "Office Button."

Click "File" and then select "Print Preview." The document will open in the "Print Preview" view.

Click the "Shrink One Page" button in the "Preview" group of the "Print Preview" tab.

Click "Close Print Preview." The document will be one page smaller while retaining all of its formatting.

Things You'll Need

  • Word 2003 or Word 2007
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This article was created by a professional writer and edited by experienced copy editors, both qualified members of the Demand Media Studios community. All articles go through an editorial process that includes subject matter guidelines, plagiarism review, fact-checking, and other steps in an effort to provide reliable information.