Impress is the presentation module in Open Office, a program that works similarly to Microsoft Office. Adding an audio clip to a presentation you create in Impress can be especially helpful for a photo slide show, when you want to have music playing behind it. You can also use it for comic relief or to include a person speaking in addition to the presenter, such as someone who can't attend the presentation. Or make a self-narrating presentation by recording the speaker's portion for each screen and attaching it to the slides.
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Things you need
- Digital audio clip
- Presentation file
Open a presentation file in OpenOffice Impress. You will see the slide navigator pane taking up the left-hand edge of the program window, showing thumbnail representations of each slide in the presentation.
Open the folder containing the audio file you want to embed in your presentation. Open the folder containing your presentation in another window. Drag the audio file into the folder that contains your presentation. Skip this step if the two files are already in the same folder.
Select the slide that will be associated with the audio file by clicking on it in the slide navigator pane on the left. When you play the slide show, the audio file will begin playing as soon as the slide it is associated with appears on the screen.
Select "Object" from the "Insert" menu and then select "Sound" from the menu that pops out to the side.
Open the Gallery, if you want to insert an audio clip from the OpenOffice Gallery of clips. Select "Gallery" from the "Tools" menu. Select a clip and drag the file to the main slide editing pane. If you have a clip file that isn't in the Gallery, see the next step.
Select "Object" from the "Insert" menu in the menu bar at the top of the program window. Click on "Sound" in the menu that pops out to the side. A file-chooser window will appear. Use it to navigate to the folder on your computer that holds the audio file and select it by clicking on it.
Adjust the playback options in the media playback toolbar that appears when you select the audio file or drop it onto your slide. Most of the options apply to playing it (pause, play, volume) but you can set it to repeat or not, as you prefer. Select the repeat option by clicking on the icon with the two curved arrows that form a circle. If the repeat icon is not selected, the sound file will play once and then stop.
Save the presentation file by clicking on "Save" in the "File" menu.
Tips and warnings
- If you move the presentation file to a different folder, or to a portable media such as a USB thumb drive, you could lose the link to the audio file if it's not in the same folder. The audio file must be present when the presentation is played, or it won't play.
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