Setting a password for a folder in Windows is a great way to keep your private documents private, to safeguard your tax and personal finance information and to prevent you from accidentally deleting important documents. Password protecting the folders can be easily managed from your desktop or laptop and can be applied to either an individual file, a small folder or an entire series of folders for varying levels of protection.
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Select the individual folder that you would like to password protect. If you will be protecting multiple folders, it is easiest to place all of these folders into one larger folder and simply add a password to that master folder.
However, it is also possible to add passwords to folders at multiple levels within the folder arrangement. This is an excellent way to allow certain users access to some documents by giving them the password for the higher level files while making the master passwords for the interior folders available only to those who have access.
Highlight the designated folder, and left click on it to open the drop-down menu. Select the "Folder Information" option, and open the Folder Information menu. This will give you access to the various preferences that are adjustable for each folder, such as colour, icon and name.
Click on "Password Protect," which may be on the main menu or on a "Settings" or "Security" tab. Apply a level of password protection that fits your needs. Set a password for the folder that will be easily remembered. Click "Apply" in the bottom right corner to make the changes permanent.
Tips and warnings
- Choose a password that can be easily remembered and communicated without giving away other important passwords.
- Password themes are very helpful, such as having a certain system of words and numbers for the various passwords in your company, though you do not want the system to be so easily understandable that other passwords will be easily broken.
- Keep your passwords written down in a safe place that can be accessed if necessary, but do not leave them in an easily accessible or obvious place that someone sitting at your computer would be able to find, such as a drawer or sticky note at your work area.
- Do not use obvious words as passwords, such as important dates, company names or the words "admin," "user" or "password."
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