You can share an Outlook Calendar even if you are not using Microsoft Exchange. The easiest way to share your calendar with a large number of people is to publish it on the web via Office Online. While you must have a Windows Live ID account to do so, the account is free and easy to create. Although your calendar will be visible as a web page, you can limit access to only a select group of contacts or make it visible to anyone.
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Things you need
- Windows Live ID
Register for Windows Live. To publish your calendar on the Windows Live Network, you need to have a Windows Live ID. If you have an account with MSN Messenger, MSN Hotmail, MSN Music or any site that displays the Microsoft Passport Network logo, you already have such an ID. If not, it is easy to create, and free of charge. Follow the instructions on the Windows Live Sign-up Page.
Select which portion of the calendar you wish to publish. Open Outlook and go to your calendar. In the Navigation Pane, right-click on the calendar you wish to share with others. Now go to the shortcut menu and click on "Publish to Office Online." A new window will pop up. In this new window, find Time Span and select the length of time for which you wish to share your calendar.
Specify calendar details you wish to share. In the same window where you specified the duration you wish to share, you will also see a button labelled Detail. Click on the arrow next to this button and you will be presented with multiple options. "Full Details" means others will be able to see all information on your calendar. "Availability Only" means others will see when you are out of office, free, etc. "Limited Details" gives others access to your availability as well as the subjects in your calendar items.
Specify Permissions. Look for Permissions on the same pop-up window. If you click on "Anyone can view and search for this calendar on Office Online" under Permissions, you will need to take no further action and everybody on Office Online will be able to view the calendar. If you choose "Only invited users can view this calendar," Outlook will automatically prompt you to compose an e-mail with the addresses of those who will have permission. These persons will receive a message with a link to your calendar.
Name and publish. Finally, type a name for your calendar in the Description box and click "OK." Your calendar will now be placed on Office Online and will be automatically updated as you make changes.
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