When you send an e-mail with additional enclosures or attachments, these added items generally appear at the top of the email in conjunction with the subject of the email. Because of the threat of viruses in e-mail attachments, however, many users are wary of opening attachments from unknown senders. When you send an e-mail with enclosures, listing them below the subject pane enables the recipient to open the enclosures at his discretion.
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Select the message format in which to compose the email, choosing between HTML and Rich Text Format (RTF). When you use HTML you can format your text as you would Web pages with formatting codes. RTF is a plain text format with no coding options. Most e-mail browsers give you the option of choosing a format above the message box.
Add the enclosures or attachments to your e-mail message. Click "Attach File" and browse to the item's location on your hard drive. Highlight it and select "Insert" or "Attach." Repeat this process to add each enclosure.
Look above the message box to see your enclosures listed below the subject box for an HTML e-mail. They should all be visible in the order in which you attached them. Enclosures in an RTF e-mail will be listed within the body of the email.
Compose your e-mail message. At the end of the message, add a list of the items you enclosed and describe each. This will make it clear to your recipients what you attached to the email.
Sign your name and click "Send."
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