One of the most popular ways to search for a job is through the Internet. Many job postings want the candidate to send a cover letter and resume through e-mail. It is very important to sound interested and professional when writing this type of e-mail. If you do not introduce yourself properly in the beginning of the email, the recipient will not read any further. These steps will help you write a concise and professional e-mail.
Write the word "Dear" followed by the first and last name of the person that the email is being addressed to. If you do not know the name of the person, address the email to either "Sir/Madam" or "Whom it May Concern."
Write the word "Hello" and state why you are writing this e-mail, for example, "I am interested in the medical assistant position at your practice."
Write one sentence that states your qualifications for the job. For example, "I have three years of experience working as a medical assistant in a dermatology practice."
State that your cover letter and resume are attached to the email (if you will be sending your cover letter/resume with this e-mail).
Thank the recipient for taking the time to read your e-mail, and follow with the phrase, "I look forward to hearing from you."
Sign the email with the word "Sincerely" followed by your first and last name and your phone number.
In a professional e-mail never use emoticons, such as happy faces.
Tips and warnings
- In a professional e-mail never use emoticons, such as happy faces.