How to write wedding place cards

Wedding place cards direct guests to their seats at a wedding reception. As the name implies, place cards sit at each guest’s seat and display guests' names. Place cards are available for each guest—husbands and wives should have separate place cards at the same table. Couples have many options for place card wording, depending on the formality of their wedding. Formal black-tie affairs should use more formal wording than a laid-back beach wedding, for instance.

Design a seating chart so that you assign each guest to a table and seat each guest with her date. Ideally, each guest should sit with at least one person he knows. If he does not know anyone, try to seat him with people in the same age range.

Use your seating chart to develop the place cards. You can use tented pieces of card stock for the place cards, or you can get more creative and use anything from rocks for a rustic wedding to wine corks for a cocktail party. Simply find an item that matches your theme and has enough space for you to write the guests’ names.

Write each guest’s name on a separate place card. For formal invitations, write the guest’s full name with a title—for example, “Mr. Thomas Peterson” or “Mrs. Stacy Young.” If you’re hosting a casual reception, you can omit the title and include only the first and last name—for example, “Wanda Richards.” For a small, casual reception, consider using only the first name—but this will only work if each of your guests has a distinct first name.


How you choose to print your place cards is up to you. Formal place cards generally use calligraphy. However, you can also print place cards on your computer using a script font, or you can hand write them. Once you have written all of your place cards, include them at each guest’s seat on the day of your reception.

Things You'll Need

  • Seating chart
  • Place cards
  • Calligraphy pen (optional)
  • Computer (optional)
  • Printer (optional)
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About the Author

Barbie Carpenter worked as a technical writer and editor in the defense industry for six years. She also served as a newspaper feature page editor and nationally syndicated columnist for the Hearst Corp. Carpenter holds a Bachelor of Science in journalism from the University of Florida and a graduate certificate in professional writing from the University of Central Florida.