How to embed a newsletter in an email

Updated February 21, 2017

Newsletters let you broadcast an array of facts, announcements and information about your life, business or organisation. The documents, created using a design or word processing package, also include photographs, borders and other graphical elements. To get your newsletter to more readers, embed the document within an e-mail for broadcasting to individuals in your computer's address book as well as to anyone who has an e-mail address. You can even embed a newsletter containing website links, photographs and graphics.

Click "Start," "My Computer." Navigate to the directory containing your newsletter file, if using Windows.

If using a Mac, click on your Mac's hard drive icon. Navigate to the directory containing your newsletter file.

Click on the file's name to open the newsletter. Make any changes, if desired.

Click "Edit," "Select All" to highlight your newsletter document. Click "Edit," "Copy."

Open your computer's e-mail application. Click on the "New Mail Message," "Create Mail" or similar wording icon on the program's toolbar.

Click inside of the new e-mail message. Click "Edit," "Paste" or right click in the message and select "Paste." Your newsletter will appear in the email message.

Enter the email addresses you want to send the newsletter to in the "TO:" box or click on the "Address" icon to add e-mail addresses from your computer's "Address Book."

Enter your newsletter's name or a title for the email in the "Subject:" box.

Click "Send" to send your e-mail containing the newsletter.


To test your newsletter e-mail before sending it to others, send the email to your e-mail address first to check the photographs, graphics and other elements. If changes are needed, return to the newsletter file, make the changes and click "Edit," "Select All." Click "Edit," "Copy" to copy the contents. Then complete steps in the "Pasting & Sending the Newsletter" section to send the email newsletter.


If your newsletter contains embedded website links, photographs or graphics, your e-mail application's outgoing e-mails must be set to "HTML" and not "Plain Text." This setting is under "Tools" in stand-alone e-mail applications. If using a web-based e-mail application, click on the "HTML" link on the new e-mail message's toolbar above the message box.

Things You'll Need

  • E-mail application (Microsoft Outlook, Microsoft Entourage, Eudora, a web-based e-mail service or similar program)
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About the Author

Nick Davis is a freelance writer specializing in technical, travel and entertainment articles. He holds a bachelor's degree in journalism from the University of Memphis and an associate degree in computer information systems from the State Technical Institute at Memphis. His work has appeared in "Elite Memphis" and "The Daily Helmsman" in Memphis, Tenn. He is currently living in Albuquerque, N.M.