How to write a two weeks' notice

Written by ludmilla chen
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How to write a two weeks' notice
A formal letter to give your notice will help ease your transition. (goodbye image by Aleksandr Lobanov from Fotolia.com)

When you've decided to leave a job, giving your boss a formal two weeks' notice, even if you are not contractually obligated to do so, will help you maintain a good relationship with the company you are leaving. Even if you never decide to come back to the company, you may benefit from this courtesy later on in your career if you seek a recommendation.

Skill level:
Easy

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Things you need

  • Computer
  • Word processing program

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Instructions

  1. 1

    Begin your letter with the formal conventions: Write the date, and the recipient's name and address below that. Use the recipient's last name in the address block even if you address her by her first name in the salutation. Below the address block, write your salutation.

  2. 2

    Explain in the first paragraph that this letter serves as your notice to resign, and give the exact date that you plan to leave.

  3. 3

    Explain that you have enjoyed the opportunity to work with your co-workers and supervisor; if appropriate, thank the person to whom you are writing for the opportunities the company has provided. Include your reason for resigning if you feel comfortable sharing it.

  4. 4

    Offer to assist your supervisor with finding and training your replacement. He will appreciate your willingness to create a smooth transition.

  5. 5

    Use the spell checker on your word processing program, and read over your letter to be sure there are no typos or other errors.

Tips and warnings

  • If you are a contract employee, check your contract to determine your obligation to give notice and whether two weeks' notice suffices.

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