How to Create an Adobe Stamp

Updated March 23, 2017

The PDF-creation software Adobe Acrobat provides the tools to create custom stamps, much like a rubber stamp on electronic PDF documents. The custom stamp function allows you to create dynamic fields, such as the date and time. This means you can create an approval stamp that inserts information such as your name without entering it manually. To create an Adobe Acrobat stamp, you need to set up your Identity Preferences, create the stamp and add the dynamic elements.

Open Adobe Acrobat.

Click the "Edit" menu and choose "Preferences." Select "Identity" from the list of categories. Enter your name, company name and e-mail address.

Locate an image file you want to use for the stamp image, such as a company logo. If you want to create an image that displays "Document Received" or "Approved," create the image in a graphics program, such as Photoshop or Paint. Save the file as an image file (JPG). Crop it down to be as small as possible (under 100 KB is best).

Begin creating your stamp by clicking the "Tools" menu. Select "Comment & Markup, Stamps, Create Custom Stamp." The "Create Custom Stamp" dialogue box opens.

Click "Select Image for Custom Stamp" and browse to select the image you're going to use. Select "My Custom Stamps" as the category. Enter a name for the stamp you're going to create. Click "Down Sample Stamp to Reduce File Size." Click "OK." The stamp is now accessible under "Tools, Comment & Markup, Stamps, My Custom Stamps." The stamp image appears on the screen.

Click the "Edit" menu and select "Preferences." Click the "General" category. Check the box for "Use Single-Key Accelerators to Access Tools." Click "OK." This feature will allow you to easily edit dynamic fields on the stamp.

Make the stamp dynamic by opening the dynamic stamp file that is preloaded with Acrobat. Open the file located at "Program Files\Adobe\Acrobat \Acrobat\plug_ins\Annotations\Stamps\ENU\Dynamic.pdf."

Select a stamp that displays the type of field you want to use, such as name, date and time. The displayed name is a placeholder for your name entered in Identity Preferences. Press "R" on your keyboard to select a field. Right-click the field you want to copy. Select "Edit, Copy."

Open the PDF file with the custom stamp you just made. It is located in "Documents and Settings[username]\Application Data\Acrobat\Stamps." Each custom stamp file you make is automatically placed in this folder. The PDF file will open in Acrobat.

Click "Edit, Paste" to paste the dynamic field onto the stamp. Press "R" to select the field. Resize and move the field to the location you want. Double-click the field to specify the appearance of the dynamic field.

Repeat steps 7 to 10 if you want to add multiple dynamic fields to your stamp.

Click "File, Save" to save the file in its current folder.

Open a PDF in which you want to place the custom stamp. Select the "Stamp" tool to apply it to the page. The placeholder text will be replaced by your identity information.

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About the Author

Amy Dombrower is a journalist and freelance writer living in Chicago. She worked in the newspaper industry for three years and enjoys writing about technology, health, paper crafts and life improvement. Some of her passions are graphic design, movies, music and fitness. Dombrower earned her Bachelor of Arts in journalism from The University of North Carolina at Chapel Hill.