How to CC a business letter to multiple parties

Written by art corvelay
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CC is an acronym that stands for carbon copy. CC is used to provide a single document like a business letter to multiple recipients. CC, however, is also commonly associated with e-mail communication. Therefore, depending on your mode of communication, carbon copying a business letter may differ. That is, an e-mail business letter requires different action in order to CC the letter than a traditional print business letter.

Skill level:
Moderate

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Instructions

  1. 1

    Decide who the multiple recipients will be for the business letter.

  2. 2

    Maintain all content in the original letter. That is, don't change the salutation or anything else in the business letter even though you are sending it to multiple recipients.

  3. 3

    Add a formal CC line at the bottom of the letter. This comes after everything in the letter and is presented last. An example of a CC line looks like this:

    CC: John Smith, Jane Doe and Jack Jones

  4. 4

    Print multiple copies of the letter and send them to the original recipient and the carbon copied recipients. According to the Savvy Business website, you don't need to send a cover letter to the carbon copied recipients. Send only the letter itself.

  1. 1

    Enter the email address of the original recipient in the "To:" field of the email.

  2. 2

    Enter all other carbon copied recipients into the "CC:" field of the email. This is usually located under the "To:" box.

  3. 3

    Type the content of the business letter into the email content text box. Alternatively, you can attach the business letter as a file to the email. Don't change any content like the salutation in the letter.

  4. 4

    Include a statement at the end of the email about who you've carbon copied in the email. Although this is optional and not always included in e-mails, it is helpful for the carbon copied recipients to understand why they are receiving the letter.

  5. 5

    Send the email and the original and carbon copied recipients will receive the email.

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