How to write a notice of retirement letter

Updated February 21, 2017

Like a letter of interest or intent, a letter of retirement indicates your plan to leave a job and helps to tell those people who must be notified. The notice of retirement helps make the act official and states the details of your retirement. Whether the letter is written to your employer or board of supervisors, the notice must be professional and official, and detailed in its description. It is meant to suitably end your job with a company.

Address the letter with the date on top followed by the name of your supervisor, the supervisor's title, the name of the company, the address of the company and the city, state and Postcode of the company.

Write a subject line. For example, "RE: Retirement Letter from ****."

Write a salutation with "Dear" and the name of your supervisor.

Write the first paragraph with your reason for writing the letter. Include that you are retiring, why you are retiring and the circumstances of your retirement, including the date.

Write the second paragraph, expressing your positive experience at the company and possibly with your supervisors or co-employees.

Write the third paragraph to offer help in filling your position or training another for it.

Write the fourth paragraph in regards to any future relationship with the company.

Write the fifth paragraph as a thank you and then end the letter with "Sincerely," and your typed name and signature.

Include at the bottom your designation in the company, your e-mail address and any further contact information you wish to share.

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About the Author

Matthew Fortuna is a full-time freelance writer with a journalism degree from Wayne State University, living in the Detroit metropolitan area. He has written about a wide range of topics across varying publications, including Demand Studios, and, among others. He holds a Bachelor of Arts in journalism from Wayne State University.