Adding an external e-mail address to an Exchange distribution list is necessary if you send e-mails to people outside your organisation. This give users a central place to look up contacts within Outlook. It also gives them a central repository for future correspondence. You can add external e-mail addresses to Microsoft Exchange distribution lists as long as you have an e-mail-enabled contact set-up in Microsoft Active Directory domain.
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Things you need
- Permissions to create new users in your Active Directory domain
Click "Start," "Programs," "Administrative Tools," "Active Directory Users and Computers."
Locate the group where you would like to add the contact and click "New" then "Contact."
Fill out the contact fields and make sure the "Create an Exchange e-mail Address" box is checked.
Click the "Modify" button. Click "SMTP Address."
Enter the person's external e-mail address and click "OK."
Right-click on the contact you just created.
Select "Add to Group." Choose the group you would like to save the contact to then click "Check Names."
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