How to Assess Employee Competencies

Written by lane cummings
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How to Assess Employee Competencies
You should assess employees based on functional and behavioural competencies. (workplace image by Andrey Kiselev from

Employee assessment is a simple concept. Basically you have to pinpoint the skills, knowledge and behavioural tendencies of each employee in relation to the competencies required to excel at a particular job. In order to be valuable to a given company, employees must exhibit these competencies at the present time, as opposed to future potential. In order to evaluate each employee fully, you need to look at their functional competencies, or the skills and experience they have, as well as their behavioural competencies, the character traits they need to achieve their goals.

Skill level:

Things you need

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  1. 1

    Create a separate spreadsheet for each job that you are assessing. Title the spreadsheet with the name of the job. On the vertical left-hand axis, write down all the necessary competencies of the job: technical skills and knowledge, management skills, social and personal skills that each job requires.

  2. 2

    Write the name of the employee that holds each job on the top of a separate column, going across the top vertical axis.

  3. 3

    Evaluate each employee on a scale of one to five for each competency. One for unacceptable, two for below average, three for passable, four for pleasing and five for exemplary. Rank each employee based on what you know of their past habits and accomplishments.

  4. 4

    Make notes on the bottom of the page on specific knowledge you have of each employee's work habits and achievements, including awards or special recognition earned.

  5. 5

    Add up a total score for each employee. Decide what the lowest acceptable score is and set aside all those scores that fall below that. Take into consideration any notes you have made for each person. Arrange appointments to meet with each employee to discuss how to improve their performance or for termination.

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