When it comes to business communication, e-mail is one of the primary tools used to converse among associates. Instant, convenient and an innovative form of written communication, business e-mail correspondence allows you to exchange ideas with colleagues around the world, removing limits presented by physical geography. For this reason, choosing a simple, yet effective, business e-mail address is important, so that you don't mar your professional image.
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Research different domain options. According to the Art of Money website, the most professional choice when setting up a business e-mail is to use your own domain name, such as email@example.com. And some domain companies allow you to set up this e-mail without the need to set up a full company website, though a Web presence is always beneficial for any company type. Avoid ISP domains, such as AOL, as they generally come with banner ads attached to your messages, which is a professional no-no.
Choose a simple, professional e-mail prefix. While it may seem fun and creative to come up with an interesting prefix that represents your business or industry, such as "Craftygal@yourcompanyname.com" or "firstname.lastname@example.org," this simply is not professional. Keep it simple, using your full name if possible and adding numbers or punctuation only if there is duplication in your business. For example, you might try "Janedoe@yourcompanyname.com" or "Sally.Williams@yourcompanyname.com."
Use an initial if your name is long or complicated. This ensures that there is no confusion when it comes to typing in your e-mail address. For example, if you have an extremely long and/or complicated first or last name, you might choose an e-mail address like "email@example.com" or "firstname.lastname@example.org."
Use special characters sparingly. Again, because your business e-mail address is a means for professional communication, it is important to make it easy for people to contact you with it. Unless your domain provider deems it necessary, avoid special characters in your e-mail, as their use can confuse the sender and make it easier to type an incorrect e-mail address. Keep your business e-mail simple with letters and only use numbers if you must differentiate your address from another colleagues.
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