How to Give a Notice of Resignation

Written by jeff kaleth
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How to Give a Notice of Resignation
Keyboard for writing letter. (keyboard image by Fyerne from

The decision to give a notice of resignation may become necessary sometime in your employment career. Personality conflicts, better job offers and work environment could be driving factors in this decision. No matter what the reason, it's best to take the most professional approach possible when delivering the resignation to your manager, supervisor or human resources department. The most professional resignation method is to prepare a typewritten letter. The letter should be short and positive.

Skill level:
Moderately Easy

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Things you need

  • Computer
  • Word processing software
  • Printer

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  1. 1

    Write the first sentence of the introduction paragraph explaining your intention to resign from your current position. This sentence of the paragraph could read: "The purpose of this letter is to inform you of my intent to resign from my position as customer service representative."

  2. 2

    Write a second sentence in the same introduction paragraph to let your employer know the effective date of your resignation. This sentence of the paragraph could read: "The last day of my employment will be Sept. 10."

  3. 3

    Write a third paragraph to thank your employer for the opportunities given you during your employment. If there is a specific instance, you could point out that would beneficial. It's important to leave the employer with the most positive feeling possible at the end of the letter. That way if you need a reference you have a better chance of getting a positive response. This paragraph could read: "I appreciate the opportunities you gave me during my employment, especially during the sales workshop where I learnt a lot about the most effective customer up selling techniques."

  4. 4

    Write a fourth paragraph with your current contact information, including phone number, e-mail and mailing address. This will make sure your last paycheck arrives to the correct address.

  5. 5

    Deliver your letter in person or by certified mail to your manager, supervisor or human resources department.

Tips and warnings

  • Check online for samples of resignation letters. There are many resources available for the best writing techniques.

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