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How to address mail to a county court judge

Updated March 16, 2017

Sending a letter to a county court judge requires the use of certain established protocols. Depending on the circumstances, there also may be legal requirements associated with the manner in which you communicate with the judge. When corresponding with the court, you should demonstrate proper respect and not engage in any type of legally impermissible communication.

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Address the letter appropriately. The proper manner to address a letter to a county court judge is:

The Honorable Susan Doe Judge County Court of Waterfall County Any City, Any State 00000

Use the proper salutation at the start of your letter:

Dear Judge Doe:

Make an appropriate reference to the opposing party in a "cc" at the bottom of the letter:

cc: Jame Roe, attorney at law

Refer to the judge as "Your Honor" or as "Judge Doe" as appropriate throughout the letter. Do not use "Ms. Doe" and certainly not "Susan" within the correspondence.

Tip

Keep your letter as concise as possible. The typical county court judge maintains a very full schedule. She does not have time to wade through unnecessarily lengthy correspondence.

Warning

If you have a case pending before the judge, you absolutely must copy your letter in its entirety to the opposing party or his attorney. In most cases, the proper method of communicating with a judge when a case is pending is by filing a formal motion with the court. There are some limited instances in which a letter is acceptable. For example, if the court requests a letter from both parties regarding scheduling issues, a motion is not necessary. However, letters to the judge while a case is pending must be used sparingly.

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Things You'll Need

  • Letter addressed to the judge
  • Companion envelope addressed to the judge

About the Author

Mike Broemmel began writing in 1982. He is an author/lecturer with two novels on the market internationally, "The Shadow Cast" and "The Miller Moth." Broemmel served on the staff of the White House Office of Media Relations. He holds a Bachelor of Arts in journalism and political science from Benedictine College and a Juris Doctorate from Washburn University. He also attended Brunel University, London.

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