A person wanting to cancel a lease or rental agreement writes a rental cancellation letter to notify the landlord of his wishes 30 days or more in advance. Landlords may require written notification of plans to move out as a term of the lease, and sending the letter provides a formal way of communicating the intent. Well-written rental cancellation letters are brief and include pertinent information, such as the property name, location, expected move-out date, tenant's name and landlord's name.
- Skill level:
- Moderately Easy
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Address the letter. A rental cancellation letter is addressed directly to the landlord by writing "Dear" followed by his name. If the landlord operates under a business name, substitute the business name for the landlord's name.
Describe that the purpose of the letter is to inform him that you are moving out of the rented property. If you are not fulfilling the requirements of the lease, the landlord may expect you to continue making rental payments until the lease requirements are fulfilled.
State the last date of residence at the rental property, which represents the date by which you will be completely moved out. This date is important to the landlord, because at that time the property rights of the tenant are completely dismissed.
Explain plans for payment of utilities as necessary. If the utilities are in your name, be courteous and inform the landlord that you will have them shut off on the date of your departure. If you choose to leave them on longer, include the date you are planning on having them turned off. If the utilities are included in the rent and in the landlord's name already, no action is needed. If they are in the landlord's name and you must pay a portion of them, state that your payment will be sent on a specific date, such as the date you move out.
Ask for a walk-through appointment to inspect the property close to the moving date. It is a wise choice to complete this step to ensure the landlord does not assess charges for damages that are not your fault.
Include other important details. Tell the landlord when and where you will return keys and give a forwarding address to allow him to mail you your security deposit.
Close the letter. When closing the letter, thank the landlord and sign it "Sincerely" followed by your name. Send the letter in the mail or hand deliver it. Avoid sending this type of letter as an e-mail because e-mails are not as formal. If you want to ensure that the landlord receives this letter, send it through certified mail.
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