How to Write a Preschool Assessment Report

Preschool assessment reports help teachers evaluate the progress of his or her students, and helps parents know how their child is doing academically. These assessments are usually provided periodically and are given to help a parent know what a child has been studying in school, what benchmarks have been achieved and the areas a student is struggling in (if applicable) with suggestions for improvement. An assessment report can be difficult for a preschool teacher to write. With some attention to detail and some preparation, writing progress reports can be done with greater ease.

Determine how you'll indicate a student's progress in each assessment area. Decide if you are going to use numbers or check-marks to tell parent's how their preschooler is progressing. For example, you may choose to use a regular check-mark to state a student's progress is average, a check-mark with a plus (+) sign next to it to show a student is progressing at a better-than-average rate, or a check-mark with a minus (-) sign to state a student's progression is less-than-average. This step will be helpful for later.

Collect your data. Review and gather any notes you may have about a student's participation and behaviour, and gather information about the preschooler's progress by determining an overall score for each area of assessment.

Write an overview of the course work on the assessment report. Use bullet points to list subjects or skills being reviewed in your class; write the correct assessment score next to each one.

Write helpful comments to the parents. Using your notes about a student's behaviour and participation, write how the student is doing in class in a manner that's objective. Discuss strengths and weaknesses by stating facts. Tell parents about any patterns you've observed regarding a student's learning style or interactions with others. If negative comments are written about a student, follow them with positive ideas you have about how the student can improve that you as a teacher can help implement.

Review and edit the reports. Go over the progress reports to make sure everything you have written is correct in terms of grammar, spelling and the data provided. If you are unsure about a comment you wrote because it may seem controversial or too negative, seek the assistance of a fellow teacher to get their opinion or recommendations.

Things You'll Need

  • Notes about your students
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About the Author

Flora Richards-Gustafson has been writing professionally since 2003. She creates copy for websites, marketing materials and printed publications. Richards-Gustafson specializes in SEO and writing about small-business strategies, health and beauty, interior design, emergency preparedness and education. Richards-Gustafson received a Bachelor of Arts from George Fox University in 2003 and was recognized by Cambridge's "Who's Who" in 2009 as a leading woman entrepreneur.