When you save a file on your computer you must specify a name and location for the file but your computer records several other details such as the date and time the file is created, the size of the file and file type. File sorting is a built-in feature that allows you to organise all documents within the same folder by any of these attributes. In order to use file sorting, you must open your computer's file browser
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Click "Start" and then click "Programs" and then finally, click "Windows Explorer." Windows Explorer allows you to navigate to locations on your computer's hard drive. The left column is a tree structure list of your folders. When a folder is clicked, the contents are displayed in the right portion of the window.
Click on the folder with documents you want to organise. If a folder contains other folders, click on the plus sign to the left of the folder to reveal the list of nested folders. Windows Explorer displays the attributes of each document in columns labelled at the top of the list. These include "Name," "Date Created," "Size" etc.
Click on the label called "Name" to sort the folder documents by this attribute. Windows Explorer organises the name attribute in alphabetical order.
Click on the "Name" column header to toggle the name sort in ascending (from A to Z) or descending (from Z to A) order.
Click on the "Finder" icon from the application dock. Finder resembles a square smiley face. This is a native application that allows you to browse to any folder and document on your computer.
Browse to the location of the documents you want to organise. If there is a grey arrow to the left of a folder, click on the arrow to reveal the folders inside the top level folder.
Click the "Name" column to toggle alphabetical sorting of the files within a folder. If the arrow next to "Name" faces up, documents are listed in ascending alphabetical order;, if the arrow faces down, documents are listed in descending order.
Mac OS X
Tips and warnings
- Documents with numbers are listed prior to letters in ascending order.
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