How to View a Global Address List in an Outlook Contacts Folder

Written by melissa harkins
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How to View a Global Address List in an Outlook Contacts Folder
(e-mail button image by Richard Kane from

The instructions provided where created utilising Microsoft Outlook 2007. The instructions should be very similar in Outlook 2003. If you are using Outlook 2000, your instructions will be too different to follow along here. You must be connected to an Exchange server to be able to see the Global Address List. So if you are using Outlook with a POP3 server (If you are using a Gmail account for example), you will not be able to open a GAL.

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Things you need

  • PC
  • Outlook 2007 (20030
  • Internet Connection
  • Exchange Server connection
  • Global Address List

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    View Global Address List in an Outlook Contacts Folder

  1. 1

    Open Outlook by double-clicking the icon your desktop. In the navigation pane on the left, select "Contacts."

  2. 2

    Your view should now be displaying all of your local contacts. To change this, once again locate your options in the left navigation pane. The first link you should see in the centre box of the navigation pane is "Open Shared Contacts." Click the link.

  3. 3

    A box will appear asking you to select a name. Do not enter anything and click on the "Name" button.

  4. 4

    Another dialogue box will open with the header "Select Name: Global Address List." In the search bar enter an asterisk * and click "Go." (Check and make sure the "Address Book" field after the "Go" button is in fact on the "Global Address" selection. If it is not, click the arrow drop-down menu and change it.)

  5. 5

    You should now see all of your Distribution Lists from the Global Address Book.

Tips and warnings

  • This does not apply to Outlook Web Access.

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