How to Create a Banquet Event Order Form

Written by candace n. smith
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How to Create a Banquet Event Order Form
An order form details the items needed for a banquet. (table set event celebration red white table cloth image by Paul Retherford from

A banquet event order is a document usually prepared by an event planner or the food and beverage manager in a hotel or banquet facility. The form includes all the specifics of the event in very intricate detail. The form will evolve and change during the planning stages and even down to the day of the event. Information included on the form needs to be as accurate as possible to ensure the best results.

Skill level:

Things you need

  • Computer with Internet access

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  1. 1

    Determine the nature of the event you want to plan. This will help you decide the type of venue best suited for your event. Select a venue.

  2. 2

    Go on the venue's website and click the icon for event order forms. A template will pop up for you to input information.

  3. 3

    Provide the general details of your event on the top of the form. The event type, date and time, guest count, contact information, phone, e-mail and full name are likely required fields.

  4. 4

    Specify your food and beverage choices. The form may be broken up into appetizers, soup and salad, entrée and desserts. A per-person price may be listed next to each item.

  5. 5

    Indicate on the form whether you are opting for alcohol beverage service. Choose between cash bar or full service. Cash bar will be the least expensive option.

  6. 6

    Double-check all of the information given for accuracy. Make sure the dates and times you listed are correct, and have a second option in mind in case your first choice is not available.

  7. 7

    Add up the cost of all of your selections to make sure it meets your budget. For order forms without actual menu prices, you will have to wait to speak with the banquet manager for a price quote.

Tips and warnings

  • Be flexible. The variables for your event will change several times during the planning process and sometimes throughout the execution of the event.
  • Have different options for dates and times. Depending on the venue, your date might be booked, and it's often easier to change dates than it is to change locations.

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