How to write a good personal statement for a job in administration

Updated March 23, 2017

When you write a personal statement for a job in business administration, think of your skills and experience that make you the best candidate. Business administration deals with planning, organising and coordinating; staffing; directing or managing people and identifying problems and taking steps to correct them. Your personal statement should detail any training or experience you have had in these areas.

Prepare a detailed introduction. To stand out as the best candidate for the job, prepare an introduction that grabs the attention of your future employer. Let your personal voice come through by relating an anecdote or reason why you should be offered the position.

Create an outline of the body paragraphs to maintain focus, and include enough specifics to support your claims. Each paragraph should highlight a strength, success or experience related to the elements of business administration. Include any related accomplishments, honours, distinctions, education and training that enhance you as a job candidate.

Use the classic format for your statement. The topic sentence should relate to your thesis (such as, I am the best candidate for this job), and ensuing sentences and paragraphs should add any details that support your topic sentence. Make sure you connect your statement to the actual position you are applying for.

Prepare a summary or conclusion by summing up your strengths and reiterating why you should land the position. Review the job application or request to make sure you include answers to any specific information requested. If your personal statement is a letter of application, ask for an interview.

Edit your personal statement so that it does not exceed 500 words. Check for proper spelling, grammar and punctuation and make corrections. Read the final draft aloud to make sure you have good organisation and focus. Remember that your employer reads many job applications, so your statement should be brief. Make an impression with your personal traits, enthusiasm, experience and background. You may need to produce a few drafts before you create a perfect final copy.


Show your statement to a friend or family member and encourage constructive criticism.


Your mechanics (spelling, grammar and punctuation) must be perfect for a administrative personal statement.

Things You'll Need

  • list of experience and training
  • list of honours and distinctions
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About the Author

Sharon Penn is a writer based in South Florida. A professional writer since 1981, she has created numerous materials for a Princeton advertising agency. Her articles have appeared in "Golf Journal" and on industry blogs. Penn has traveled extensively, is an avid golfer and is eager to share her interests with her readers. She holds a Master of Science in Education.