If you’re giving a presentation, a quick and simple way to corral your points and present them on screen for your audience is by using PowerPoint. Part of the Microsoft Office Suite, PowerPoint is a slideshow creation program where you add text, graphics and designs to your presentation slide by slide, with optional additions to help your presentation along and offer backup to what is on the screen. Through PowerPoint, you can create two versions of your presentation; one seen on screen and one only for the speaker with additional information.
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Open PowerPoint and a new, blank slide appears on the screen. Add a line of text requiring a citation, such as a quote from a book or play. Click off the text so you do not see the text box.
Pull down the “Insert” menu and select “Text Box.” Draw a small box to the upper right of the sentence to cite. When the text box appears, type the citation number. If this is the first citation, type 1.
Highlight the citation number, right-click it and select “Font.” Check the “Superscript” box and click “OK,” which changes the citation to a smaller, standard citation style.
Click “Insert” and select “Text Box” again, then draw a text box close to the bottom of the slide. Make sure not to have your citation run off the edge of the slide. Type a “1” or the number of the citation and then type the citation information. Highlight the text and use the text toolbar at the top of the page to change the font, size, position and colour of the words.
Check the bottom of your screen for a thin white box running along the bottom of it with the words “Click to add notes.” This is the speaker notes section. Typing words here does not make them appear on the slides. You’ll see these when you run the presentation from your screen. Type a word, phrase or passage for the slide. Each time you add a slide, this box is blank so you can add new notes to each page.
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