How to Copy Outlook Calendar & Contacts to Another Computer

Written by brent watkins
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Over the years, Outlook has become your trusted friend and "brain." Now it's time to switch to another computer. Fortunately, Outlook keeps all its data in one convenient file. The PST file contains all your e-mail, appointments, contacts, tasks and journal entries. Finding that file can be a challenge, however. To avoid accidental deletion, Microsoft buries the default PST file deep within a hidden subdirectory. Find the PST file and the process of copying your Outlook calendar and contacts to another computer becomes much easier.

Skill level:
Moderately Easy


  1. 1

    Open Outlook and click the "Mail" shortcut.

  2. 2

    Select the root (or top) Outlook folder from the "Mail Folders" view

  3. 3

    Right-click and select "Properties for..." at the bottom of the menu selections.

  4. 4

    Click the "Advanced" button in the folder properties dialogue box.

  5. 5

    Locate the file path displayed in the "Filename" field. This is where your PST file is located.

  6. 6

    Copy all but the PST file name from the file path shown in the previous step and paste the file path into the address field of your Windows file browser. Press "Enter" on your keyboard, this will open the folder containing your PST file.

  7. 7

    Select the PST file, then right-click and select "Copy" from the menu.

  8. 8

    Insert a flash drive to the computer's USB port.

  9. 9

    Open the USB flash drive under the "Removable Storage" section in My Computer.

  10. 10

    Right-click and select "Paste" from the menu. Your PST file will now be copied to your flash drive.

  11. 11

    Insert the flash drive into the USB port of the destination computer you want your calendar and contact information copied to.

  12. 12

    Select a folder on the computer's hard drive where you want to locate the PST file.

  13. 13

    Copy the PST file from the flash drive to this folder.

  14. 14

    Open Outlook and then open the PST file from the folder selected in the previous step by selecting "File" then "Open" then "Outlook Data File" from the menu.

  15. 15

    Select the calendar or contact folders you want to view from this PST file.

Tips and warnings

  • To make the PST file your default data file for Outlook running on the new computer, go to the Control Panel and select "Mail." Add the PST file as the default data file.
  • Outlook must be installed on both computers to access the PST file.
  • The flash drive used to transport the PST file to another computer must have a storage capacity greater than the size of your PST file.

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