A website project report is a document that informs clients, colleagues, and other stakeholders about the progress of a website development, design, or update project. The project report focuses on the key milestones, progress, budget, deliverables, timeline, and other important aspects of the website development process. After reading the report, your audience should be aware of the status, time to completion, and any issues that could delay production.
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Things you need
Draft a project summary. Write one short, succinct paragraph that explains the website project and lays out the key goals. Target the summary to the audience members with the least knowledge of the project so that the entire decision-making team understands the scope.
Explain the timeline. Often, the most important concern for a website client is that their site be developed and deployed on time. In this section, define the key milestone dates that were established at the start of the project and explain which have been met. If you have failed to meet a deadline, include an explanation. You should also include a plan get back on schedule so that you can meet the final launch date.
Discuss budget considerations. In this section, report specific numbers for the time and materials used to date for the website project. For website projects with fixed budgets, you can provide information that is as simple as a percentage of the total cost in relation to the estimated completion time. If the project does not have a fixed budget, provide detailed information to ensure your client that time and resources are being used efficiently.
Explain the progress of the website deliverables, the different parts of the site that comprise the full project. For a website project report, these parts might include an approved website design, structured content management system, information design scheme, or search engine optimisation text.
Lay out impediments. In this section of the website project report, explain any issues or dependencies that are affecting the project progress. This might include feedback on design, file transfer protocol (FTP) information from the website host, payment issues, or content that must be provided to move forward.
Define next steps. To close out the project report on a positive note, explain what your team will do next to move toward the completion of the website. If you will have another project report before the website is finished, list only the tasks that will be done in the next reporting period.
Tips and warnings
- Use a non-confrontational tone when you address issues or concerns to avoid creating conflict.
- Keep the project report short and easy to read.
- Clearly explain the client's responsibilities to the project.
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