How to Prepare a Welcome Bag for Out-of-town Wedding Guests

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How to Prepare a Welcome Bag for Out-of-town Wedding Guests
For a tropical destination wedding, create a beach-themed welcome bag for each guest. (Jupiterimages/Polka Dot/Getty Images)

Welcome out-of-town guests attending your wedding with a personalised tote bag filled with a variety of items, such as snacks, toiletries and local attraction information. Use the welcome bags to help guests feel at home as well as to show your appreciation to each person travelling to be with you on your special day. Put together the tote bags a few weeks before your wedding date and delegate bridesmaids to deliver the bags to each guest as they arrive in town.

Skill level:
Moderately Easy

Things you need

  • Tote bag
  • Map
  • List of area attractions
  • Snacks
  • Bottled water
  • Personal travel-size items
  • Sunscreen
  • Bubble bath
  • Scented candle
  • Colouring books
  • Crayons
  • Toys
  • Books

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  1. 1

    Decide on how many welcome bags you need to make. Choose to give one bag to each individual travelling guest or one bag for each out-of-town couple to share. Make a kids' welcome bag for families with small children and fill with items to keep them occupied and entertained during the wedding festivities.

  2. 2

    Choose a small or medium-sized tote bag for each out-of-town welcome bag. Select a tote in your wedding colours for each adult welcome bag and for an added touch, have the tote monogrammed with your wedding date. Select a sturdy, colourful tote bag for each kid's welcome bag and have it monogrammed with the child's name.

  3. 3

    Include snacks and drink items in each welcome bag for each guest. Choose non-perishable snack items such as dried fruits, nuts, cookies, crackers and assorted hard candies and several bottles of water.

  4. 4

    Give each guest a local map and a list of area attractions in each welcome bag. Type a list of your favourite area restaurants, shopping and entertainment attractions, including directions and phone numbers. Include a restaurant gift card or gas card in each tote bag, if budget permits, as a thank you gift for each out-of-town guest.

  5. 5

    Include personal items in each welcome tote, such as lotion, lip balm, travel-size toiletry items and sunscreen for a tropical wedding location. Relax guests with pampering options like a bottle of bubble bath, a scented candle or a gift token to a local spa.

  6. 6

    Entertain all the young out-of-town wedding guests with a kids' welcome tote. Fill a colourful tote for each small guest with items designed to occupy, such as colouring books, crayons, individually wrapped snack items, small toys and books.

Tips and warnings

  • Keep the welcome bags light and small if you need to transport to a destination wedding location.
  • Assign bridesmaids with distributing the welcome bags to each out-of-town guest.

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